Privacy Policy

Privacy Policy for krs.stikesmukla.ac.id

Effective Date: September 8, 2026

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We operate the website krs.stikesmukla.ac.id (the “Service”). We are committed to protecting Your privacy and ensuring a secure online experience. This policy applies to all information collected through Our Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

  • Account means a unique account created for You to access our Service or parts of our Service.
  • Affiliate means an entity that controls, is controlled by or is under common control with a party, where “control” means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority. For this Service, Affiliates primarily refer to departments and entities within STIKES Muhammadiyah Klaten (STIKES MUKLA).
  • Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
  • Country refers to: Indonesia
  • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
  • Personal Data is any information that relates to an identified or identifiable individual.
  • Service refers to the Website krs.stikesmukla.ac.id.
  • Service Provider means any natural or legal person who processes the data on behalf of the University. It refers to third-party companies or individuals employed by the University to facilitate the Service, to provide the Service on behalf of the University, to perform services related to the Service or to assist the University in analyzing how the Service is used.
  • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
  • Website refers to krs.stikesmukla.ac.id, accessible from https://krs.stikesmukla.ac.id
  • You means the individual accessing or using the Service, or the university student, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You, and to facilitate Your academic activities. Personally identifiable information may include, but is not limited to:

  • Email address
  • First name and last name
  • Student ID / NIM (Nomor Induk Mahasiswa)
  • Academic records (e.g., course registration details, grades, study plans, attendance records)
  • Contact information (e.g., phone number, residential address)
  • Other institutional identifiers or demographic information required for academic administration

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

  • Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless You have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
  • Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the University, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser.

We use both Session and Persistent Cookies for the purposes set out below:

  • Necessary / Essential Cookies
    • Type: Session Cookies
    • Administered by: Us
    • Purpose: These Cookies are essential to provide You with services available through the Website and to enable You to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that You have asked for cannot be provided, and We only use these Cookies to provide You with those services.
  • Functionality Cookies
    • Type: Persistent Cookies
    • Administered by: Us
    • Purpose: These Cookies allow us to remember choices You make when You use the Website, such as remembering your login details or language preference. The purpose of these Cookies is to provide You with a more personal experience and to avoid You having to re-enter your preferences every time You use the Website.

We do not use advertising or targeting cookies. We prioritize Your academic experience and privacy above all else.

You have the option to manage cookies through Your browser settings. Please note that disabling essential cookies may affect the functionality and usability of the Service, particularly features requiring user authentication and session management.

Use of Your Personal Data

The University may use Personal Data for the following purposes:

  • To provide and maintain our Service, including monitoring the usage of our Service to ensure smooth operation of academic administration systems.
  • To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide enables You to access different functionalities of the Service that are available to You as a registered student.
  • For academic administration: To facilitate course registration (KRS), record grades, manage study plans, track academic progress, and issue academic reports or certificates.
  • To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application’s push notifications regarding updates, important academic announcements, or informative communications related to the functionalities or services provided, including security updates, when necessary or reasonable for their implementation.
  • To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information. This primarily refers to academic and university-related announcements and opportunities.
  • To manage Your requests: To attend to and manage Your requests to Us, including support inquiries or data access requests.
  • For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
  • For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our academic support services, and to evaluate and improve our Service, academic programs, and Your experience.

Sharing Your Personal Data

We may share Your personal information in the following situations:

  • With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You, and for technical support. These Service Providers are obligated to maintain the confidentiality of Your data.
  • With Affiliates: We may share Your information with Our Affiliates, in which case We will require those affiliates to honor this Privacy Policy. Affiliates include STIKES Muhammadiyah Klaten (STIKES MUKLA) departments, administrative staff, and academic personnel (e.g., lecturers, academic advisors) who require access to Your data to perform their duties in relation to Your academic activities and support services.
  • For legal obligations: We may disclose Your Personal Data in the good faith belief that such action is necessary to:
    • Comply with a legal obligation (e.g., requests from government authorities, law enforcement)
    • Protect and defend the rights or property of the University.
    • Prevent or investigate possible wrongdoing in connection with the Service.
    • Protect the personal safety of Users of the Service or the public.
    • Protect against legal liability.
  • With Your consent: We may disclose Your personal information for any other purpose with Your explicit consent.

Retention of Your Personal Data

The University will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy and to fulfill its responsibilities as an educational institution. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws, such as academic record-keeping requirements), resolve disputes, and enforce our legal agreements and policies.

The University will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the University’s operating offices and in any other places where the parties involved in the processing are located within Indonesia. It means that this information will primarily be processed within Indonesia, under Indonesian data protection laws.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The University will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Delete Your Personal Data

You have the right to request that We assist in deleting certain Personal Data that We have collected about You. However, please note that for academic and legal compliance purposes, some Personal Data (especially academic records) may be subject to specific retention policies and cannot be immediately deleted.

Our Service may give You the ability to update or amend certain information about You from within the Service. You may update or amend Your information at any time by signing in to Your Account and visiting the account settings section that allows You to manage Your personal information. You may also contact Us to request access to, correct, or request deletion of any personal information that You have provided to Us.

Please note, however, that We may need to retain certain information when we have a legal obligation, legitimate educational interest, or lawful basis to do so.

Security of Your Personal Data

The security of Your Personal Data is important to Us. We implement appropriate technical and organizational measures to protect Your Personal Data from unauthorized access, disclosure, alteration, and destruction. However, remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Your Data Protection Rights

The University aims to take reasonable steps to allow You to correct, amend, or request the limitation of the use of Your Personal Data.

If You wish to be informed what Personal Data We hold about You and if You want it to be removed or corrected from Our systems, please contact Us.

Under certain circumstances, You have the following data protection rights:

  • The right to access and update the information We have on You. Whenever made possible, You can access, update or request correction of Your Personal Data directly within Your account settings section. If You are unable to perform these actions yourself, please contact Us to assist You.
  • The right of rectification. You have the right to have Your information rectified if that information is inaccurate or incomplete.
  • The right to object. You have the right to object to Our processing of Your Personal Data, provided there is no overriding legitimate interest or legal obligation for Us to continue processing it.
  • The right of restriction. You have the right to request that We restrict the processing of Your personal information under certain conditions.
  • The right to data portability. You have the right to be provided with a copy of the information We have on You in a structured, machine-readable and commonly used format, where technically feasible and not conflicting with legal or university policies.
  • The right to withdraw consent. You also have the right to withdraw Your consent at any time where the University relied on Your consent to process Your personal information. However, this may not affect the legality of processing carried out prior to the withdrawal.

Please note that We may ask You to verify Your identity before responding to such requests to ensure the security of Your data.

Children’s Privacy

Our Service is intended for university students, typically individuals aged 18 and above. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child under 13 has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country or specific regulation requires consent from a parent for individuals between 13 and 18, We may require Your parent’s consent before We collect and use that information.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. For example, links to external academic resources, payment gateways, or other university-affiliated sites. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the “Effective Date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

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